Start a project with Excellia

Describe the problem to solve

Start with an observable situation: information arrives late, data is entered twice or teams cannot reproduce the same figure. A specific objective helps define a useful first scope.

1. Describe the current process and who uses it.
2. Give a recent example, anonymised where needed.
3. Explain what should become simpler, more reliable or faster.
4. List known constraints: timing, equipment, connectivity, existing tools or a budget to discuss.

Prepare a useful first conversation

The Contact form lets you choose your organisation, Kids or Youth Digital Academy. For a business project, select the closest topic and briefly explain your situation. Do not submit passwords or confidential files.

• Describe your project
• Download the project brief

Agree the scope with the team

Before work starts, clarify the deliverables, reviewers, data needed and access to prepare. Schedule, pricing and applicable commitments are those agreed for your project.

• A business owner to explain and approve the process.
• A project contact to coordinate questions and decisions.
• Acceptance criteria: what will show that a deliverable meets the need.
• An agreed channel for sharing documents and tracking questions.

Test and hand over

Start with a representative case and fictional or appropriately anonymised data. Record any differences, then repeat the same test after a correction.

1. Prepare a small test dataset and the expected result.
2. Review the complete journey with the people who will use it.
3. Record issues and the acceptance decision.
4. Request a walkthrough, relevant documentation and support arrangements.

• Use the preparation and acceptance templates